RULES OF THE RHODE ISLAND REPUBLICAN STATE CENTRAL COMMITTEE
Effective January 1, 2001
Page No. Index
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1-4 ARTICLE I MEMBERSHIP
Rule 1 The Republican State Central Committee
1.1 Selection of the City and Town Members
1.2 Selection of Members-at-Large
1.3 Duration of Membership
1.4 Credentials Disputes
1.6 Honorary Members
1.7 Expulsion from Membership
4-6 ARTICLE II OFFICERS
Rule 2.1 Duties of Officers
6-13 ARTICLE III COMMITTEES
Rule 3.1 Executive Committee
3.2 Standing Committees
3.3 State Chairman’s Caucus
14 ARTICLE IV MEETINGS
Rule 4.1 Quorum
4.2 State Committee Meetings
4.3 Executive Committee Meetings
4.4 Notice of Meeting
4.5 Rules of Order
15-18 ARTICLE V CONVENTIONS AND CAUCUSES
Rule 5.1 Selections of Delegates to and Call of State Convention
5.2 Selection of Delegates to and Call of Congressional District Convention
5.3 Preliminary Organization
5.4 Permanent Organization
5.5 Delegate Vacancy
5.6 Delegate Credentials
5.7 Caucus Representation
5.8 Chairman Appointed by Executive Committee
5.9 No Statute for Primary Meetings
5.10 Nomination By City or Town Committees
5.11 Selection of Delegates to State Convention and Congressional District Conventions
5.12 Delegates to National Convention
5.13 Selection of National Committeeman and National Committeewoman
5.14 Selection of Presidential Electors
18-19 ARTICLE VI WARD, CITY, TOWN AND DISTRICT COMMITTEES
Rule 6.1 Elections and Administration of Ward Committees
6.2 Composition and Administration of City and Town Committees
6.3 Composition of District Committees
6.4 City, Town and District Committee Rules
6.5 Call of Town, City and Ward Committee Meetings
6.6 Voting by City, Town or Ward Committee
6.7 Removal of City, Town or Ward Chairman
6.8 Inactive City or Town Committee
19-20 ARTICLE VII VACANCIES AND OTHER CONTINGENCIES
Rule 7.1 Party Nominations, etc.
7.2 Nominee Vacancies
7.3 Conflict Between Local and State Committee
20 ARTICLE VIII EFFECTIVE DATE AND AMENDMENTS TO THE RULES
Rule 8.1 Effective Date
Rule 8.2 Amendments
20 ARTICLE IX CONFLICT OF INTEREST
21-26 ARTICLE X INDEMNIFICATION
Rule 10.1 Agreement of State Central Committee
10.2 Persons Entitled to Benefits
10.4 Scope of Indemnification
10.5 Advance Payment of Expenses
10.7 Notice to State Committee; Insurance
10.8 Indemnification Procedures
10.11 Successor and Assigns
26 ARTICLE XI VOTERS IN REPUBLICAN PARTY PRIMARIES
26 ARTICLE XII MISCELLANEOUS
Rule 12.1 Governing Law
12.3 References by Gender
The governing body of the Republican Party in Rhode Island (the “Party”) shall be the Rhode Island Republican State Central Committee (the “State Committee”). It shall establish the policies of the Party, provide a central headquarters, raise money for Party purposes, promote the election and appointment of Republicans and maintain liaison with Republican leaders, organizations and officeholders. It shall provide direction and leadership in the adoption of a Party platform and shall ensure that membership in the Party is open to all who support Republican goals as determined by the State Committee for the State of Rhode Island and Providence Plantations (the “State”).
Rule 1. The Republican State Committee.
The Rhode Island Republican State Committee shall be organized by party rule duly enacted and in conformity with the General Laws of Rhode Island, 1956, as amended from time to time (the “RIGL”) and particularly Section 1 of Chapter 12 of Title 17 thereof and, to the extent possible without violating the RIGL, also in conformity with the Rules of the Republican National Committee (the “RNC”), and its membership shall be limited to duly registered Republicans and shall be comprised of: (a) members selected by each of the State’s duly organized and existing Republican city and town committees and in accordance with the provisions of Rule 1.1 hereof (the “City and Town Members”); (b) twenty-three (23) members-at-large selected in accordance with Rule 1.2 hereof (the “Members-At-Large”); (c) the Chairman, the First Vice Chairman, the Second Vice Chairman, the Treasurer, the Assistant Treasurer, the Secretary and the Corresponding Secretary, who shall become members by virtue of their election to said offices; (d) the General Counsel and the Deputy General Counsel who shall become members by virtue of their appointment in accordance with the provisions of Rule 2.1(f) hereof (the “Co-Counsel”); (e) the Parliamentarian who shall become a member by virtue of his or her appointment in accordance with the provisions of Rule 2.1(f); (f) the Republican National Committeeman and National Committeewoman who shall become members by virtue of their election in accordance with the provisions of Rule 5.13 hereof; (g) the president or chairman of the State affiliate or chapter of: (i) any other National Republican Party auxiliary organization or; (ii) at the discretion of the chair, any other Republican identified group or organization authorized to include in its name the word “Republican” pursuant to RIGL 17-23-7 with state chapters or affiliates in at least twenty-five (25) states and a written platform or equivalent statement of principles indicating a commitment to support the National Republican Party and its ideals, which has been active in Rhode Island for no less than three (3) years; and (h) the following ex-officio members or their designees: (i)honorary members selected in accordance with the provisions of Rule 1.6; (ii) all incumbent Republican State general officers; (iii) all incumbent Republican United States Senators and Representatives elected from Rhode Island; (iv) any Republican Speaker of the House, the Republican House Leader, the Republican Senate Leader, and up to eighteen (18) additional Republican members of the General Assembly, provided that at such time as there are more than eighteen (18) Republican members of the Rhode Island General Assembly in addition to the Republican Speaker of the House, the Republican House Leader and the Republican Senate Leader, then the combined House and Senate Republican caucuses shall elect from such combined caucuses, a total of up to eighteen (18) additional members, it being understood that such Republican members of the Rhode Island General Assembly (in addition to the Speaker of the House and the House and Senate Chamber leader) shall serve on the State Committee for a term to expire when the term of office for which each was elected shall expire (when each may again be eligible for reelection to his or her respective office in the General Assembly); (v) the elected Republican Mayor of any City or Town in the State; (iv) the elected Republican Town Administrator of any Town in the State; (vii) the duly elected Republican City or Town Chairman from each city and town in the State; and (viii) and past State Chairmen who shall serve from the date of termination or resignation of their office as State Chairman until and including the date of the next election of a State Chairman pursuant to the terms of Rule 2.2. This Rule shall not preclude multiple past State Chairmen from simultaneous membership on the State Committee.
1.1. Selection of City and Town Members and Alternates.
Following their biennial reorganization in January pursuant to Chapter 12 of Title 17 of the Rhode Island General Laws, but prior to the last day of February of each odd numbered year, each respective Republican city and town committee shall meet and elect two (2) members and two (2) alternates to the State Committee, each alternate to be elected for and to act only in the absence of the member for whom he or she is elected as an alternate. Cities and towns whose registered voters exceed a total of 14,000 (as certified by the State Board of Elections prior to the general election held in November of the preceding even numbered year) shall be entitled to elect an additional member and alternate for every 7,000 registered voters or fraction thereof by which the number of registered voters in that city or town exceeds 14,000. The Chairman of the State Committee shall advise the respective city and town committee chairmen as soon as practicable in January of each odd numbered year of the number of members and alternates that said city or town committee may elect. In the event that a city or town entitled to more than two members and two alternates is divided into wards having political ward committees, no two members and no two alternates may come from the same ward unless there is a member and an alternate, respectively, already elected from each ward; and in any such city or town which is entitled to elect a total number of members and a total number of alternates which equals or exceeds the number of wards therein, then each such ward committee shall nominate one member and one alternate from its ward. In the event that any city or town is entitled to elect a total number of members and a total number of alternates which equals or exceeds by two times the number of wards therein, then each such ward committee shall nominate two members and two alternates from its ward. Such nominations of each ward committee shall be binding upon the city or town committee of each community.
Alternate members shall be entitled to attend all meetings of the State Committee, State Convention and Congressional District Convention and, in the absence from the meeting of the member or delegate for whom he or she is chosen as alternate, may speak on any question or motion, make any motion and vote in said absent member’s or delegate’s place. Alternates shall attend throughout the meeting or convention irrespective of whether or not the member or delegate for whom the alternate is elected is or is not in attendance, provided that the alternate may not vote, except in the registered absence of the member or delegate for whom he or she serves as alternate. In the event any city or town committee fails to elect all of its members and alternatives as aforesaid, a sufficient number of the members of that City or Town Committee, nominated by the city or town chairman and approved by the Nominating Committee to satisfy the permitted member or delegate and alternate number from that city or town, shall act as the duly authorized members or delegates and alternates to said meeting or convention. Members and alternates so elected shall hold office for a term of two years beginning on the last day of February of the year in which they were elected, and thereafter until their successors are duly elected and qualified.
1.2. Selection of Members-At-Large. The Chairman, following the election of officers pursuant to Rule 2.2, but on or before April 20 of every odd numbered year, shall name twenty-three (23) Members-At-Large of the State Committee, who shall serve by and with the consent and approval of the State Committee, such consent and approval to be granted at their next scheduled meeting and prior to the election of the Executive Committee pursuant to Rule 3.1. Said Members-At-Large shall serve for a term of two years beginning on the date of the ratification of their selection in each odd numbered year in which they were selected and thereafter until their successors are duly selected and qualified.
1.3. Duration of Membership. All members of the StateCommittee other than those elected under Rule 1.1 and 1.2 and members of the General Assembly elected in conformity with Rule 1 hereof shall remain members so long as they hold the office which entitles them to membership.
1.4. Credentials Disputes. In the event that a dispute arises as to the qualification of a person to become or to continue as a member by virtue of holding an office other than an office of the State Committee, or the office of National Committeeman or Committeewoman, said dispute shall be resolved insofar as membership on the State Committee is concerned by the Credentials Committee.
1.5. Vacancies. Should a vacancy exist for any reason it shall be filled in the manner provided herein for original election or selection, and any member thus elected shall complete the unexpired term of his or her predecessor.
1.6. Honorary Members. Honorary members may be named at any time by the Chairman if such member-to-be has reached the age of 70 and shall have held Republican national, state or local elective office.
1.7. Expulsion from Membership. Any State Committee member who shall fail to attend three meetings in a calendar year of the State Committee without an excused absence authorized by the State Chairman, shall cause his or her position to be deemed vacant and the vacancy shall be filled in accordance with Section 1.5 by a person other than the incumbent within 60 days following the date of the third meeting from which such incumbent was absent.
Rule 2. Designation of Officers. The officers of the State Committee shall be the Chairman, the First Vice Chairman, the Second Vice Chairman, the Secretary, the Corresponding Secretary, the Treasurer, the Assistant Treasurer, the General Counsel, the Deputy General Counsel, and the Parliamentarian, and their duties shall be as follows:
2.1. Duties of Officers.
(a) Chairman: The chairman of the State Committee (the “State Chairman” or “Chairman”) will preside at all meetings of the State Committee and the Executive Committee; establish all ad hoc committees deemed necessary by the Chairman to realize the goals and purposes of the State Committee; serve ex-officio on all standing committees and generally exercise powers conferred elsewhere by these rules and the general powers exercised by chairmen in like organizations.
(b) Vice-Chairmen: There shall be two vice-chairmen. (i) First Vice Chairman: the First Vice Chairman shall serve and preside in the absence of the Chairman, and (ii) Second Vice Chairman: the Second Vice Chairman shall serve and preside in the absence of the Chairman and the First Vice Chairman.
(c) Secretary: The secretary shall maintain all records of the State Committee, of its Executive Committee and of the Nominating Committee and perform generally the duties performed by secretaries in like organizations.
(d) Corresponding Secretary: The corresponding secretary shall draft and maintain a record and files of all correspondence instructed to be prepared by the State Committee, the Executive Committee and the acting chairman. The Corresponding Secretary shall also serve in the absence of the Secretary and in the absence of the Secretary shall exercise the authorized duties and powers of the Secretary.
(e) Treasurer: The treasurer shall establish the procedures for signing checks, subject to the approval of the Executive Committee and be responsible for the collection and disbursement of all funds in the name of the Party pursuant to the budget prepared by the Budget Committee which was approved by the State Committee. The Treasurer shall sign all orders for payment, shall automatically be a member of the Finance Committee, and shall, by virtue of this office, serve as Chairman of the Budget Committee. The Treasurer shall render a report at each meeting of the Executive Committee and the State Committee. Within one hundred eighty (180) days following the end of each fiscal year, the treasurer will prepare and present to the State Chairman and the State Committee, a complete financial report of that fiscal year. Said report must be either accompanied by an audit conducted by an independent accountant or include a full report of the books and records utilized by the party during the reporting period and a comparison of budgeted income and expenses versus actual income and expenses.
(f) Assistant Treasurer: The Chairman shall appoint an Assistant Treasurer, who shall also be a member of the Budget Committee, and shall serve in the absence of the Treasurer and in the absence of the Treasurer shall exercise all the duties and powers of the Treasurer.
(g) General Counsel and Deputy General Counsel: The Chairman may appoint a General Counsel and a Deputy General Counsel. Said appointments shall be made with the consent of the State Committee members. The General Counsel, or, in his or her absence, the Deputy General Counsel, and both shall be allowed to vote at meetings thereof. The General Counsel may appoint with the approval of the State Chairman, such additional temporary deputy counsel as either or both may deem necessary, who shall serve at the pleasure of the Chairman.
(h) Parliamentarian: The Chairman shall appoint a Parliamentarian. Said appointment shall be made with the consent of the State Committee members. The Parliamentarian at the request of the presiding Chair shall make prompt decisions regarding procedure, By-Laws, and Robert’s Rules of Order at all meetings of the State Committee and Executive Committee.
2.2. Elections. All officers other than the Corresponding Secretary, the Assistant Treasurer, the General Counsel and the Deputy General Counsel shall be elected by the State Committee biennially at a meeting to be held between March 5 and March 20 of each odd numbered year. The terms of office shall be two years, and thereafter until the successor of such officer is duly elected and qualified.
2.3. Vacancies. Should an office become vacant for any reason, the acting Chairman shall, within one month of such vacancy, call and preside over a special meeting for the purpose of filling the vacancy. In the event an officer is elected or appointed to fill a vacancy, he or she shall serve the unexpired term of his or her predecessor.
Rule 3. Executive Committee, Standing Committees and Chairman’s Caucus. There shall be an Executive Committee, six (6) Standing Committees and a Chairman’s Caucus comprised of and having the following duties.
3.1. Executive Committee. There shall be an Executive Committee whose membership shall consist of the officers of the State Committee, the National Committeeman and the National Committeewoman, the president or chairman of the State affiliate or chapter of: (i) any other National Republican Party auxiliary organization or; (ii) at the discretion of the chair, any other Republican identified group or organization authorized to include in its name the word “Republican” pursuant to RIGL 17-23-7 with state chapters or affiliates in at least twenty-five (25) states and a written platform or equivalent statement of principles indicating a commitment to support the National Republican Party and its ideals, which has been active in Rhode Island for no less than three (3) years; and, the Chairman of each of the Standing Committees, all incumbent Republican United States Senators and Congressmen elected from Rhode Island or his or her designee, all elected Republican State General Officers or his or her designee, any incumbent Republican Speaker of the House or his or her designee, the incumbent Republican House Leader or his or her designee, the incumbent Republican Senate Leader or his or her designee, the President and each of the five (5) Vice Presidents of the Chairman’s Caucus of Rhode Island City and Town Republican Committees, the elected Republican Mayor of any City or Town in the State and the elected Republican Town Administrator of any Town in the State, past State Chairmen who shall serve from the date of termination or resignation of their office as State Chairman until and including the date of the next election of a State Chairman pursuant to the terms of Rule 2.2, and twelve (12) members, without alternates, who shall be elected as follows: Following the selection of the Members-At-Large to the State Committee pursuant to Section 1.2, but not later than May 30 of each odd numbered year, twelve (12) members shall be elected upon nomination by the Chairman by and from the general membership of the State Committee. Vacancies on the Executive Committee shall be filled in the same manner as members are elected or selected at a special meeting (See Rule 2.3).
3.1.1 It shall be the duty of the Executive Committee to recommend party policy and strategy; to make a report of its activities at each meeting of the State Committee; to assist the State Chairman in an advisory capacity on any matter; and to carry out such other instructions and duties as the State Committee shall from time to time so designate.
3.1.2 Except in cases in which specific directions shall be given by the State Committee, during the intervals between meetings of the State Committee, the Executive Committee shall possess and exercise all the powers of the State Committee except the power to suspend or remove members or officers and the power to amend these rules.
3.2. Standing Committees. There shall be six standing committees with defined areas of responsibility under the general names of: Candidate Committee; Nominating Committee; Credentials Committee; Finance Committee; Budget Committee; and Campaign, Training and Education Committee. Each standing committee will be subject to the following rules:
(a) All State Committee members shall indicate their preference for committee assignments
on or before April 30 in each odd numbered year.
(b) Each standing committee shall have a chairman or co-chairmen to be appointed by and who shall serve at the behest of the State Chairman and a secretary to be selected by that committee.
(c) Each standing committee shall keep and maintain all records and minutes of that committee. Each committee shall also make and direct all requests for expenditures to the State Chairman by written requisition. The State Chairman will conduct a review of and comment on such requisitions and then pass them on to the Budget Committee. The Budget Committee will submit its total recommended budget to the State Committee for approval at its December meeting.
(d) The fiscal year shall run from January lst to December 31st.
(e) Chairmen of standing committees may determine the organization and membership of any sub-committee of its members they feel is necessary to administer the committee’s duties and obligations with the approval of the State Chairman.
(f) Each standing committee shall meet at least once in each calendar year quarter and at the call of its chairman or of the State Chairman and a written report of each such meeting shall be prepared by the committee secretary and submitted to the State Chairman within thirty (30) days of such meeting.
(g) The chairman of each standing committee appointed under Rule 3.2(b), shall be a member of the State Committee but, except as otherwise required hereby, duly registered Republicans not members of the State Committee may be appointed to membership in any Standing Committee.
(h) Except as otherwise provided under these Rules, the chairman of each standing committee, with the consent and approval of the State Chairman, shall select the members of that committee, taking into consideration lists showing individual member’s preferences and Rule 3.2(a).
(i) The State Chairman, subject to the approval of the Executive Committee, may appoint special or ad hoc Committees composed of such members of the State Committee as he or she deems best, but the special committees, as well as the standing committees, shall be subject to the direction and control of the State Committee.
(j) The State Chairman may assign to the standing committees, duties in addition to those covered, or specified, under any of these Rules.
(k) The structure and duties of each of the standing committees will be as follows:
- Candidate Committee
- The Candidate Committee shall consist of no less than seven (7) and no more than nineteen (19) members of which at least a majority must be members other than members-at-large and/or ex-officio members.
- The Candidate Committee shall assist in the organization of State legislative district committees to identify and recruit qualified candidates.
- This committee shall assist in the recruitment of potential candidates for state legislative offices, State General Offices and the U.S. Congress, establish and maintain an active file on such persons and coordinate State Committee, state legislative district committee and city and town committee efforts on their behalf.
- This committee shall coordinate and assist efforts of all endorsed Republican Party candidates in satisfying all legal requirements and qualifications for securing appropriate candidate status, including without limitation, securing required number of signatures on nomination papers.
- Nominating Committee
- The Nominating Committee shall consist of no less than eleven (11) and no more than nineteen (19) members of which at least a majority must be members other than members-at-large and/or ex-officio members. The members shall be appointed by the State Chairman and the Nominating and Credentials Committee Chairman with the approval of the Executive Committee.
- This Committee shall report to the Executive Committee and nominate for endorsement by the State Committee, State Convention and other State Caucuses, candidates for: State General Offices; U.S. Senator and U.S. Congress; and shall nominate for election by the State Committee, State Convention and other state caucuses candidates for National Committeeman and National Committeewoman, officers of the State Committee, and members of the Executive Committee to be elected by the State Committee.
- Nominees to be endorsed by or candidates to be elected by the State Committee, State Convention, and other State Caucuses must be made known to the Executive Committee at least ten (10) days prior to the date on which the endorsement or election is to be held; likewise at least seven (7) days prior to the endorsement or election date the aforementioned persons must be made known to the voting members of the entire State Committee, convention or caucus. Vacancies that occur during a term of office shall be filled in like manner by not later than the second next following meeting of the entire State Committee after such vacancy occurs.
- The Secretary of the State Committee shall be the Secretary of the Nominating Committee and shall also be responsible for the provision of voting materials and the appointment of tellers at all State Republican endorsement and/or election meetings.
- Credentials Committee
- The Credentials Committee shall consist of no less than nine (9) and no more than fifteen (15) members of which at least a majority must be members other than members-at-large, exofficio members and Executive Committee members.
- No member of the Credentials Committee shall be involuntarily replaced during a particular deliberation nor may any member be added nor taken from the committee once a deliberation or hearing has begun.
- This Committee shall decide contested delegations to any meeting or convention of the State Committee or any other affiliated State Republican organization.
- This Committee shall review the applicable State laws and national Republican Party Rules relating to selection of delegates for the Republican National Convention every four (4) years and on or before September 1 of the year prior to the year in which a national election is to be held and report any inconsistencies or conflicts to the State Chairman.
- Upon request of the Credentials Committee Chairman, the General Counsel or Deputy General Counsel shall be present at any Credentials Committee meetings and hearings.
- All nationally chartered or sponsored State affiliates or chapters of state auxiliary and other State Republican organizations and all city and town committees will file with the Credentials Committee a copy of their constitution, rules and bylaws and any amendment thereof and, on a quarterly basis, a report showing membership and officers and a summary of their activities and functions.
- This Committee or a Sub-Committee thereof, shall upon petition for any review, amendment or revision of these Rules, serve as the By-laws or Rules Committee for such purposes.
- Finance Committee
- The Finance Committee shall consist of no less than eleven (11) and no more than nineteen (19) members provided that either the National Committeeman or National Committeewoman, whichever the State Chairman shall designate, will be a member of the Finance Committee.
- The Finance Committee shall exercise general supervisory powers over all fund raising activities.
- This committee shall approve and schedule all state endorsed fundraising activities for candidates and other state organizations. In order to avoid scheduling conflicts this committee shall remain available to coordinate the scheduling of state, city and town committee fundraising affairs.
- This committee shall develop multi-fundraising activities, whose objective will be to provide sufficient funds to balance the budget approved by the State Committee.
- This Committee will make recommendations to the Budget Committee for allocation of State Committee campaign funds to candidates for State offices and will receive and communicate requests for financial assistance from local candidates.
- The Finance Committee shall make recommendations as to the spending of State Committee campaign funds by candidates. Expenditures by candidates over and above State Committee allocations shall be the responsibility of the respective candidates campaign committee.
- The Finance Committee shall have the authority to employ such professional staff as necessary to conduct its affairs, with the consent of the Executive Committee.
- Budget Committee
- The Budget Committee will consist of eight (8) members. They shall include the State Committee Treasurer (who shall be Chairman of the Budget Committee by virtue of his Office), the Assistant Treasurer, the National Committeeman or Committeewoman (whichever is not serving on the Finance Committee) and 5 members appointed by the State Chairman. At least three (3) of the appointed members must be members of the State Committee representing cities or towns.
- The Chairman of this committee shall be the Treasurer of the State Committee.
- The Budget Committee shall project and estimate revenue requirements of the State Committee based upon proposed budgets received from the State Chairman and all special and standing committees.
- The Budget Committee shall submit its total recommended budget to the State Committee for approval at its December meeting.
- This committee shall continually review the status of the committees and/or project allocations and recommend cutbacks or additional funds when warranted.
- The State Chairman, or any committee chairman, may bring to the floor of State Committee meetings, any request that has not been acted upon within 90 days of being submitted to the Budget Committee.
- All funds received by the State Committee from the State of Rhode Island as so-called check-off funds under Section 44-30-2(e) of the RIGL shall be used only for Republican Party purposes and activities as permitted by law, except that no such funds shall be contributed to any candidate for public office for purposes of campaign expenditures.
- Campaign, Training and Education Committee
- The campaign, training and education committee will consist of no less than eleven (11) and no more than nineteen (19) members.
- This committee shall assist city, town, and auxiliary organizations in fulfilling their obligations to the State Committee as outlined in these rules.
- The committee shall assist the State Committee officers in preparing overall detailed coordinated program within the State for Local, State and National elections.
- The committee will also develop, sponsor, and make available to other Republican committees and organizations, appropriate training and education programs on all aspects of campaigns and campaign management; including, but not limited to media relations, fundraising, direct mail campaign literature and volunteer support. This committee shall compile legislative and voting records; perform statistical analysis, provide background material for the State Chairman and State candidates, and establish and maintain a clipping file relating to relevant issues of interest to Party candidates.
- This Committee will prepare position papers and speeches for the State Chairman; establish a speakers bureau and help provide their speeches; conduct surveys and polls; and shall have published and distributed a regular Republican newsletter.
- The chairman of the Campaign, Training and Education Committee shall also be the chairman of any State platform committee that is formed.
- Campaign, Training and Education Committee
- The Issues and Platform Committee shall consist of no less than eleven (11) but no more than nineteen (19) members
- The Issues and Platform Committee will be responsible for creating a platform on which legislative candidates and general officers can run
- The Issues and Platform Committee will use issues to define for voters what Republicans stand for and draw distinctions between Republicans and other par(y)(ies)
- The Issues and Platform Committee will develop talking points which party leaders, candidates and members can use to inform voters and the media.
3.3. State Chairman’s Caucus.
(a) There shall be a standing State Chairman’s caucus of city and town chairmen which shall include all 39 city and town chairmen and the State chairman.
(b) The Chairman’s Caucus shall organize in February of each odd numbered year.
(c) The caucus shall elect a president and one vice president from each county in the State. One vice president will serve as secretary and one shall serve as treasurer to the Caucus. All six shall serve on the Executive Committee.
(d) The purpose of the Chairman’s Caucus will be to support and convey local concerns to the State Committee and its officers and to assist one another in solving local problems.
Rule 4. Rules for Committee Meetings. The Rules for conducting all State Committee, Executive Committee, and Standing Committee Meetings shall be as follows:
4.1. Quorum. A quorum of the State Committee shall consist of fifty-five (55) members, including representation of not less than nine (9) cities and towns, and a quorum of the Executive Committee shall consist of 9 members.
4.2. State Committee Meetings. The State Chairman shall call and conduct at least five (5) meetings of the State Committee in each calendar year, such meetings to be held at intervals not exceeding one hundred (100) days and on those dates scheduled by the Chairman at the beginning of each calendar year. In the event that the State Chairman fails to call such a regular meeting within any one hundred (100) day period, a minimum of any twenty-five (25) members representing not less than five (5) cities and towns may petition the Secretary, who on receipt of such petition, shall issue a call for a meeting to be held within ten days of receipt of such petition.
4.3. Executive Committee Meetings. The State Chairman shall hold at least six (6) meetings of the Executive Committee in each calendar year and at such other times that any five (5) members of the Executive Committee may petition the Secretary who shall then issue a call for such a meeting to be held within ten days of the receipt of such petition.
4.4. Notice of Meeting. The Secretary shall notify all members of the call of a regular or special meeting of the State Central Committee or the Executive Committee at least one week in advance of the holding of such meeting. Such notice shall be given by electronic mail unless the member expresses a preference in writing to the Secretary to receive such notice via regular mail. Members not opting to receive notice via electronic mail must provide the Secretary with an appropriate regular mail address. Members changing address to which notices are sent must notify the Secretary of such a change in writing.
4.5. Rules of Order. All meetings of the Executive Committee, State Committee, and all other committees shall be conducted in accordance with Roberts Rules of Order-Newly Revised. In the event said Rules conflict with the Rules of the Rhode Island Republican State Committee, then these Rules shall take precedence over Roberts Rules of Order-Newly Revised.
CONVENTIONS AND CAUCUSES
5.1. Selection of Delegates to and Call of State Convention. The delegates selected pursuant to Rule 5.11 hereof and those persons designated under Section 17-12-13 of the RIGL shall be the delegates to the Republican State Convention held pursuant to and in conformity with Section 17-12-13 of the RIGL. It shall be the duty of the State Chairman to call the Republican State Convention in conformity with the requirements of Chapter 12 of Title 17 of the RIGL. In the case of the failure of the State Chairman to call a State Convention, the Executive Committee of the State Committee is hereby authorized to call such convention.
5.2. Selection of Delegates to and Call of Congressional District Conventions. The delegates selected pursuant to Rule 5.11 hereof shall be the delegates to each Congressional District Convention for the Congressional District in which they reside. The members of the State Committee from the several Congressional Districts shall constitute the Congressional District Committees for their respective Districts. It shall be the duty of the officer of the said Congressional District Committees, who shall be from the Congressional District for which they are to serve, to call the Congressional District Conventions for said Districts. In the case of a failure of a Congressional District Committee to call a Congressional District Convention, the Executive Committee of the State Committee is hereby authorized to call such convention.
5.3. Preliminary Organization. The Executive Committee of the State Committee shall prepare a roll of delegates chosen from the several cities and towns for all State and Congressional District Conventions which shall constitute the preliminary organization of said Conventions. The Executive Committee shall also name the temporary chairmen and the temporary secretaries of each such Convention.
5.4. Permanent Organization. After a State or Congressional District Convention has been called to order by the temporary chairman and secretary thereof, as appointed by the Executive Committee, said convention shall choose its permanent chairman and secretary from the membership of the State Committee or make the temporary organization its permanent convention by majority vote. Thus organized, the convention shall refer the claims of any rival delegates to the Credentials Committee for disposition.
5.5. Delegate Vacancy. Vacancies in any State or Congressional District Committee may be filled prior to the Convention by an election by the City or Town Committee in which the vacancy occurs. The election must be held prior to the Convention and the Chairman of the State Committee must be notified of the replacement’s name at least 24 hours prior to the start of the Convention. Any State or Congressional District Convention may also fill its role of delegates with duly registered Republicans from within the State if a vacancy is found to exist at the time of calling the roll of said convention, by nomination from the floor, and a majority vote of delegates. The delegates so substituted must be voters in the town or city which they are temporarily allowed to represent.
5.6. Delegate Credentials. The presiding chairman and secretary of a Caucus or Convention shall sign the credentials of delegates or candidates for office elected or nominated by such Caucus or Convention.
5.7. Caucus Representation. When two local Caucuses in any town or city claim to represent the Republican Party, the Credentials Committee shall determine which one to recognize. Said Credentials Committee may be called together at any time to settle such cases, and the notice of the meeting may be issued either by the chairman or Secretary of said Committee. The length of time of said notice shall be left to the discretion of the chairman or secretary.
5.8. Chairman Appointed By Executive Committee. The Executive Committee of the State Committee shall have power, when in its opinion it is necessary or when a Caucus or Convention has failed to elect by majority vote its chairman or presiding officers, to appoint any member of the State Committee to preside at a Caucus or Convention held for the purpose of nominating any State officer, or member of Congress or member of the General Assembly, or delegate to a State or Congressional District Convention. It shall be the duty of such presiding officer so appointed to conduct the Caucus or Convention throughout its proceeding impartially and according to law.
5.9. No Statute for Primary Meetings. Primary meetings of the Republican Party in towns and cities not otherwise provided for by statute, for the election of delegates to conventions, and to nominate candidates for the General Assembly, shall be called within such time and after such notice as may be specified by the State Committee. Such call shall be signed by the chairman of the Town or City Committee. Should any Town or City Committee neglect or refuse to call a caucus in accordance with the call heretofore issued by the State Committee, the Executive Committee of said State Committee shall issue a call to the Republican electors of such town or city to meet in caucus for the transaction of such business as may be set forth in said call, and shall designate the person who shall preside at such caucus.
5.10. Nomination by City or Town Committees. The State Committee, or the Executive Committee, in issuing a call for caucuses or Conventions, may leave it optional with town or city committees, in their discretion, to make nominations directly in caucus, or by convention of delegates, so far as such action is consistent with the laws of the State.
5.11. Selection of Delegates to State Convention and Congressional District Conventions. Delegates to State Convention and Congressional District Conventions shall include (unless otherwise required by the RIGL)each member of the State Committee, and the additional delegates to be selected in conformity with Section 17-12-13 of the RIGL. Not earlier than May and not later than October 14, 2002, and during that same period of time in every even numbered year thereafter, the State Chairman shall call the biennial Republican State Convention.
5.12. Delegates to National Convention. Delegates to the Republican National Convention from the State shall be elected in conformity with and pursuant to the terms of Section 17-12-14 and Chapter 12.1 of Title 17 of the RIGL, The Rules of the RNC and the Rules for delegate selection adopted by the State Committee, provided that in the event of any irreconcilable conflict between the law as set forth in Chapter 12.1 of Title 17 of the RIGL, The Rules of the RNC, and/or the Rules for delegate selection adopted by the State Committee, Chapter 12 of Title 17 of the RIGL shall control. These above referenced laws and rules will be reviewed for consistency by the General Counsel and the Credentials Committee every four (4) years and on or before April 1 of the year prior to the year in which a national election is to be held.
5.13. Selection of National Committeeman and National Committeewoman. A national committeeman and a national committeewoman shall be elected once every four (4) years at and by the State Convention held during the even numbered year in which a national election for President of the United States is also to be held. Said State Convention shall then instruct the delegates elected to the Republican National Convention as to whose names shall be reported by such delegates at said Republican National Convention as the duly elected Republican National Committeeman and Republican National Committeewoman from Rhode Island.
5.14. Selection of Presidential Electors. In presidential election years, the State Convention shall select the Party nominees for Presidential Electors, all in conformity with Section 17-12-13 of the RIGL.
WARD, CITY, TOWN AND DISTRICT COMMITTEES
6.1. Election and Administration of Ward Committees. Ward committees for each ward shall be selected and administered in accordance with the provisions of Section 17-12-6 through Section 17-12-12.2 of the RIGL, and shall be elected biennially, in every even numbered year, at the primary election held to nominate party candidates, provided, however, that the ward committee in the City of Providence shall be elected quadrennially.
6.2. Composition and Administration of City and Town Committees. Town and City committees shall be chosen and administered in accordance with the provisions of Section 17-12-6 through Section 17-12-12.2 of the RIGL and shall organize biennially, in the month of January in every odd numbered year in accordance with Section 17-12-9 of the RIGL, provided that the City Committee of the City of Providence shall organize quadrennially.
6.3. Composition of District Committees. District Committees shall be chosen and administered in conformity with Section 17-12-7 of the RIGL.
6.4. City, Town and District Committee Rules. City, Town and District Committees may, when occasion requires and in conformity with Section 17-12-10 of the RIGL, make such reasonable rules and regulations for the calling, organizing, and conduct of Republican Caucuses in said town or city as shall be necessary, provided that no such action shall be taken contrary to the law of the State of Rhode Island regulating the calling and holding of Caucuses, or be inconsistent with these rules.
6.5. Call of Town, City and Ward Meetings. The Chairman of a city, town or ward committee shall call a meeting of said city, or town or ward committee upon a written request of a majority of the members of said city, town or ward committee. If the Chairman of the city, town or ward committee shall refuse, or neglect to call a meeting of said city, town or ward committee within five days after being requested as above provided, the majority of a city, town or ward committee may issue a call by written notice for a special meeting signed by a majority of such members, said notice specifying the time, place and purpose for which meeting has been called.
6.6. Voting by City, Town or Ward Committee. The Chairman of any city, town, or ward committee shall, upon request of any member present, grant a roll call vote at any meeting on all questions which may come before said meeting, and the Secretary of any city, town, or ward committee shall cause to be recorded the vote of each member in a journal to be kept by said Secretary. No rule shall be adopted by any city, town or ward committee which will require a vote of more than a majority of the members of said city, town or ward committee, to elect, remove or replace the Chairman or any other officer of said committee.
6.7. Removal of City, Town or Ward Chairman. In the event that a majority of the members of a city, town or ward committee deem it in the best interest of the Party to remove or replace the city, town or ward Chairman, a meeting may be called by a majority of the members of said city, town or ward committee by written notice given to the members of said city, town or ward committee specifying the time, place and the subject matter of the meeting. At such meeting, the State Chairman shall preside and the Party General Counsel or Deputy General Counsel shall act as parliamentarian. A majority of a city, town or ward committee shall be a majority of the members constituting the said city, town or ward committee at the time the meeting is called.
6.8. Inactive City or Town Committee. In the event that any City or Town Committee fails to organize in conformity with Rule 6.2 hereof, the State Chairman shall designate an ad hoc committee of residents from such city or town to organize such Town or City Committee in conformity with Section 17-12-6 through 17-12-12.2 of the RIGL.
VACANCIES AND OTHER CONTINGENCIES
7.1. Party Nominations, etc. The Executive Committee may file the Party nominations, fill the vacancies and act in any of the contingencies and situations referred to in Section 17-12-2, 17-12-4, and 17-12-5 RIGL, and exercise any other power granted to the State Committee or its Executive Committee by law. The Executive Committee may delegate all or any part of the power above delegated to it, to a duly elected sub-committee of said Executive Committee.
7.2. Nominee Vacancies. The Executive Committee shall have authority to fill vacancies in the list of nominees of United States Senators, Representatives in the United States Congress, Electors to chose a President and Vice-President of the United States, State Officers, city or town officers, district committees or other officers of the State Committee and shall certify said changes as necessary to the proper officials.
7.3. Conflict Between Local and State Committee. The State Committee, in case of a conflict between a local committee and the State Committee upon any Party matter, shall determine the Republican attitude on said question, and such decision sha1l stand until reversed by a regularly called meeting of the State Committee.
EFFECTIVE DATE AND AMENDMENTS TO THE RULES
8.1. Effective Date. These Rules shall take effect as of January 1, 2001. Thereafter, all amendments shall take effect upon passage, unless otherwise designated in such amendments.
8.2. Amendments. No amendments to these rules shall be made until they are submitted in writing to a meeting of the Executive Committee at least fourteen (14) days prior to the next meeting of the State Committee at which time such proposed amendment(s) will be presented to the State Committee and continued to the next meeting of the State Committee when they may be adopted by a two-thirds vote of the members in attendance. Such amendments shall be incorporated in the notice of the meeting following that at which they were proposed. Any amendments or changes hereto shall also be filed with the Secretary of the Republican National Committee within twenty-one (21) days after the date of the amendment or change.
CONFLICT OF INTEREST
If any member of the State Committee or officer of the State Committee shall be interested either directly or indirectly, or shall be a director, officer or employee of or have an ownership interest (other than as the owner of less than one percent of the shares of a publicly-held corporation) in any firm or corporation interested directly or indirectly in any contract with the State Committee, such interest will be disclosed to the State Committee and set forth in the minutes of the State Committee, and the member of the State Committee or officer having such interest therein will not participate on behalf of the State Committee in the authorization of any such contract.
10.1. Agreement of State Committee. In order to induce the officers of the State Committee to serve as such, the State Committee adopts this by-law and agrees to provide the State Committee and officers of the State Committee with the indemnification benefits contemplated hereby.
10.2. Persons Entitled to Benefits. This paragraph will apply, and the benefits hereof will be available, to each of the officers of the State Committee who serves the State Committee as such without the need for other proof that the officer has accepted the provisions of this Article.
10.3. Indemnification. Subject to the exclusions and limitations hereinafter set forth, the State Committee will indemnify the Indemnified Person (as defined below) against and hold the Indemnified Person harmless from any Loss or Expenses.
10.4. Scope of Indemnification. The State Committee shall indemnify every Officer made a party to or threatened with any action, suit or other legal proceedings, whether civil, criminal, administrative or investigatory, by reason of such person’s being or having been an Officer of the State Committee (the “Indemnified Person”) against judgments, penalties, fines, settlements and reasonable expenses actually incurred if a determination shall first be made, by the State Committee, in a manner consistent with law, that such person conducted himself or herself in good faith, reasonably believed that his or her conduct in his or her Officer capacity was in the best interests of the State Committee, that his or her conduct in any other capacity was at least not opposed to the best interests of the State Committee and, in any criminal proceeding, that he or she had no reasonable cause to believe that his or her conduct was unlawful. If the proceeding against such Indemnified Person was by or in the right of the State Committee, indemnification may be made only against reasonable expenses and shall not be made in respect of any proceeding in which said Indemnified Person shall have been adjudged liable to the State Committee. In no event shall a person be indemnified in respect of any proceeding in which he or she shall have been adjudged to be liable on the basis that personal benefit was received by him or her. The State Committee, through the State Committee, may advance costs to reimburse an Indemnified Person, for reasonable expenses incurred, or to be incurred before the final disposition of a proceeding based upon said person’s written affirmation that he r she conducted himself or herself in a manner that would entitle him or her to indemnification hereunder and a written undertaking by or on behalf of said Indemnified Person, on such terms and with such security as may be required by the State Committee, to repay such amount if it should be ultimately determined that his or her conduct precludes indemnification hereunder. Nothing contained herein shall limit the authority of the State Committee to indemnify a person in accordance with the provisions of the law of the State of Rhode Island.
10.5. Advance Payment of Expenses. The State Committee may pay the Expense of the Indemnified Person in conformity with the terms of Section 4 and at such time and from time to time as the Indemnified Person may request in advance of the final disposition of any Proceeding, except to the extent that the defense of a claim against the Indemnified Person is undertaken pursuant to any directors’ and officers’ liability insurance (or equivalent insurance known by another term) maintained by the State Committee. The advance payment of expenses will be subject to the Indemnified Person’s agreement with the State Committee, including any provision for adequate security as may be required by the Executive Committee for such indemnification (evidenced by the Indemnified Person’s acceptance of any advance payment or, if requested, a prior agreement in writing), to repay the sums paid by it hereunder if it is hereafter determined that the proceeding involved an Excluded Claim that the Indemnified Person was not entitled to indemnity by reason of the provisions of 10.4.
10.6. Exclusions. The State Committee will not be liable to pay any loss or expenses (an “Excluded Claim”): (a) With respect to a proceeding in which a final nonappealable judgment or other adjudication by a court of competent jurisdiction determines that the Indemnified Person is liable to the State Committee (as distinguished from being liable to a third party) for: (i) any breach of the Indemnified Person’s duty of loyalty to the State Committee or its members; (ii) acts or omissions not in good faith or which involve intentional misconduct or knowing violation of law; or (iii) any transaction from which the Indemnified Person derived an improper personal benefit; or (b) If a final, non-appealable judgment or other adjudication by a court of competent jurisdiction determines that such payment is unlawful.
10.7. Notice to State Committee; Insurance. Promptly after receipt by the Indemnified Person of notice of the commencement of or the threat of commencement of any proceeding, the Indemnified Person will, if indemnification with respect thereto may be sought from the State Committee under these Rules, notify the State Committee of the commencement thereof. Failure to promptly notify the State Central Committee will not adversely affect the Indemnified Person’s right to indemnification hereunder unless and only to the extent that the State Committee is materially prejudiced in its ability to defend against the proceeding by reason of such failure. If, at the time of the receipt of such notice, the State Committee has any liability insurance in effect covering such a claim, the Executive Committee will give prompt notice of the commencement of such proceeding to the insurer in accordance with the procedures set forth in the policy or policies in favor of the Indemnified Person. The State Committee will thereafter take all the necessary or desirable action to cause such insurer to pay, on behalf of the Indemnified Person, all loss and expenses payable as a result of such proceeding in accordance with the terms of such policies.
10.8. Indemnification Procedures. (a) Payments on account of the State Committee’s indemnity against loss will be made by the treasurer of the State Committee only upon a determination by the Executive Committee that the indemnification of the Indemnified Person is proper in the circumstances, complies with the criteria set forth in Section 10.4 hereof, and that such loss does not result from a claim which is an Excluded Claim. The Executive Committee’s determination as to indemnification shall be:
(i) By the Executive Committee by a majority vote of a quorum consisting of members not at the time parties to the proceeding; or
(ii) If a quorum cannot be obtained for purposes of clause (i) of this subparagraph (a), then by a majority vote of a committee of the Executive Committee duly designated to act in the matter by a majority vote of the full Executive Committee (in which designation members who are parties to the proceeding may participate) consisting solely of three or more members of the Executive Committee not at the time parties to the proceeding; or
(iii) By independent legal counsel designated: (A) by the Executive Committee in the manner described in clause (i) of this subparagraph (a), or by a committee of the Executive Committee established in the manner described in clause (ii) of this subparagraph (a), or (B) if the requisite quorum of the full Executive Committee cannot be obtained therefor and a committee cannot be so established, by a majority vote of the full Executive Committee (in which determination members who are parties to the proceeding may participate). If made, any such determination permitted to be made by this subparagraph (a) will be made within 60 days of the Indemnified Person’s written request for payment of a loss.
(b) Payment of an Indemnified Person’s expenses in advance of the final disposition of any proceeding will be by the treasurer of the State Committee only after a determination is made by the State Committee pursuant to Section 10(a) above that indemnification of the Indemnified Person is proper in the circumstances and the proceedings did not involve an excluded claim.
(c) The State Committee will have the power to purchase and maintain insurance on behalf of any person entitled to indemnification hereunder against liability asserted against him or her with respect to any act or omission of such person,whether or not the State Committee would have the power to indemnify such Indemnified Person against such liability under the provisions of this paragraph. The State Committee will be subrogated to the rights of such Indemnified Person to the extent that the State Committee has made any payments to such Indemnified Person in respect to any loss or expense as provided herein.
10.9. Settlement. The State Committee will have no obligation to indemnify the Indemnified Person under this paragraph for any amounts paid in settlement of any proceeding effected without the Executive Committee’s prior written consent. The Executive Committee will not unreasonably withhold or delay its consent to any proposed settlement. The Indemnified Person may accept the settlement without the consent of the Executive Committee, without prejudice to the Indemnified Person’s rights to indemnification in the event the State Committee does not ultimately prevail on its position that the proceeding constitutes a claim for which no indemnification is appropriate hereunder.
10.10. Severability. If any provision of this Rule is determined by a court to require the State Committee to perform or to fail to perform an act which is in violation of applicable law, this Rule shall be limited or modified in its application to the minimum extent necessary to avoid a violation of law, and, as so limited or modified, this Rule shall be enforceable in accordance with its terms.
10.11. Successor and Assigns. The provisions of this Article will be (a) binding upon all successors and assigns of the State Committee (including any transferee of all or substantially all of its assets) and (b) binding on and inure to the benefit of the heirs, executors, administrators, and other personal representatives of the Indemnified Person.
10.12. Amendment. No amendment or termination of this Article X will be effective as to an Indemnified Person and, in any event, will not be effective as to any covered act of the Indemnified Person occurring prior to the amendment or termination.
10.13. Definitions. As used herein, the following terms will have the following respective meanings: “Covered Act” means any act or omission by the Indemnified Person in the Indemnified Person’s official capacity with the State Committee and while serving as such or while serving at the request of the State Committee as an officer.
“Covered Act” means any act or omission by the Indemnified Person in the Indemnified Person’s official capacity with the State Committee and while serving as such or while serving at the request of the State Committee as an officer.
“Excluded Claim” has the meaning set forth in Rule 10.6, hereof. “Expenses” means any reasonable expenses incurred by the Indemnified Person in connection with the defense of any claim made against the Indemnified Person for Covered Acts including, without being limited to, legal, accounting or investigative fees and expenses (including the expense of bonds necessary to pursue an appeal of an adverse judgment).
“Indemnified Person” means any officer of the State Committee who serves the State Committee as an officer.
“Loss” means any amount which the Indemnified Person is legally obligated to pay as a result of any claim made against the Indemnified Person for Covered Acts including, without being limited to, judgments for, and awards of, damages, amounts paid in settlement of any claim, any fine or penalty or, with respect to an employee benefit plan, any excise tax or penalty.
“Proceeding” means any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative.
VOTERS IN REPUBLICAN PARTY PRIMARIES
Voters in any Republican Party Primary Election or primary election intended to identify the endorsed Republican candidate shall be limited to duly registered Republican affiliated voters and registered unaffiliated voters. Voters registered as being affiliated with any political party other than the Republican Party as of the date of any primary election or affiliated with any political party other than the Republican Party within 90 days prior to such primary election shall be ineligible to vote in any such Republican Primary Election.
12.1. Governing Law. These Rules shall be governed by and subject to the laws of the State of Rhode Island.
12.2. Severability. If any provision of these Rules is contrary to, prohibited by or deemed invalid under the applicable law or regulations of any jurisdiction, such provision shall, as to such jurisdiction, be inapplicable and deemed omitted to the extent so contrary, prohibited or invalid, but the remainder hereof shall not be invalidated thereby and shall be given full force and effect so far as possible, and any such prohibition or invalidity in any jurisdiction shall not invalidate or render unenforceable such provision in any other jurisdiction.
12.3. References by Gender. Each reference to any person or entity appearing herein and any pronouns as used herein shall be construed in the masculine, feminine, neuter, singular, or plural as the context may require.